Evaluation of Ohio’s State Opioid and Stimulant Response (SOS) 3.0 & 4.0 Grants

Data Collection Overview

This website contains information and resources related to the SOS program evaluation and its federal reporting requirements under the Substance Use Administration and Mental Health Services (SAMHSA) Center for Substance Abuse Treatment (CSAT). All SOS award recipients must adhere to the data collection and reporting requirements set forth by OhioMHAS and SAMHSA.

Required GPRA Data Collection

SOS-funded providers who deliver treatment and recovery support services must use the Government Performance and Results Act (GPRA) tool to collect client outcome data. The tool assesses the impact of SOS services on clients for CSAT programs. It is collected at the following time points:

• At intake of services (baseline)  
  SAMHSA requires that GPRA intake interviews be completed within 3 days of the client beginning SOS-funded residential treatment or services and 4 days of the client beginning SOS-funded outpatient treatment or services. GPRA providers are expected to reach a 100% intake rate.
• Six-months following intake (follow-up)  
  SOS-funded providers are required to complete 6-month follow-up GPRA interviews to meet federal funding requirements of a minimum follow-up rate of 80%. The 6-month follow-up interview is an opportunity to measure the impact of SOS-funded services on client outcomes. The GPRA follow-up interview is conducted 5-8 months after the intake interview.
• Upon discharge from programing (discharge)  
  SOS-funded providers are required to complete GPRA discharge interview on all clients to collect data on the services received. Sometimes, providers can complete an administrative discharge in cases where clients are not able to be contacted. The discharge interview can be administered before or after the 6-month follow-up interview.  

All providers who collect CSAT GPRA data must attend annual trainings on administering the GPRA tool and reporting the data in the OhioMHAS iPortal.

More information about eligibility & consent, the intake interview, the follow-up interview, and the discharge interview can be found by clicking any of the “Learn More” buttons below.

Other Required SOS Reporting Instruments

• The SOR/TOR Survey is an instrument that collects information on prevention, education, and harm reduction services conducted by SOS agencies funded wholly or in part by SOS 3.0 & 4.0 grants. The instrument collects the following: 1) Naloxone overdose kits purchased and distributed; 2) Overdose reversal; 3) Fentanyl test strips purchased and distributed; 4) Education of school-aged children, first responders, and key community sectors on opioid and/or stimulant misuse; and 5) Outreach activities that target underserved and/or diverse populations. 
• The Non-GPRA Survey is intended for SOS-funded providers who utilize funding to deliver prevention projects that do not meet the requirement to complete the CSAT GPRA tool. This survey is fielded every quarter but is only filled out by a specific sub-set of grantees. The Non-GPRA Reporting Tool collects National Outcomes Measures, demographics, and program-specific information including goals and outcomes where GPRA is not applicable. Grantees complete a Non-GPRA Reporting Tool survey quarterly for prevention projects they implement with SOS funding. 
• The Mid-Year/End-of-Year Performance Progress Report is an instrument that SOS funded providers fill out twice annually to report on accomplishments, challenges, and impact stories.  This survey is an opportunity for grantees to uplift their program and share the impact that agencies are making in the lives of those served by SOS funds, as well as any difficulties that may have challenged the program during the grant year.

These SOS 3.0 & 4.0 Reporting Instruments are conducted by the GRC and sent together in one survey link to the field on a quarterly basis. The SOR/TOR and non-GPRA surveys are both conducted quarterly and the PPR survey is conducted at the end of the second and fourth quarter.

Contact Us

Contact us with any questions about the SAMHSA CSAT GPRA or any questions related to the SOS 3.0 & 4.0 data reporting requirements.

Disclaimer

This website was made possible by Grant Number 1H79TI085753-01 from the Substance Abuse and Mental Health Services Administration (SAMHSA).

The Evaluation of Ohio’s State Opioid and Stimulant Response (SOS, formerly SOR) 3.0 & 4.0 Grant is funded by the Ohio Department of Mental Health and Addiction Services (OhioMHAS). The evaluation for SOS 3.0 & 4.0 is being overseen by the Ohio Colleges of Medicine Government Resource Center (GRC).

The contents are solely the responsibility of the authors and do not necessarily represent the official views of SAMHSA or OhioMHAS. This evaluation may include data provided by OhioMHAS, which should not be considered an endorsement of the evaluation or its conclusions.